Assistant Commercial Manager
London, UK - Central Services
Would you like to join our excellent, high-performing team?
About Sygna:
Sygna is an independent Commissioning Management and Technical Services consultancy operating across UK and Europe. The company has 20 plus years of expertise delivering customised and complex solutions – spanning a wide range of sectors and projects including the kind of high-functioning spaces you see in data centres and mission-critical facilities, commercial offices, pharmaceutical laboratories, heritage projects, major developments, gigafactories and retail.
From inception and commissioning, through to post-occupancy, we certify building services and technology systems to ensure the design is delivered faithfully and reliably. Sygna is on a mission to lead the field in the commissioning of high-functioning spaces.
We rise to the challenges of our industry, developing innovative technology, simplifying complexity, and fostering a culture of learning, growth, and innovation. It is our priority to continually evolve so we can deliver the best high-functioning spaces for our clients.
Why join Sygna?
Are you someone who takes pride in delivering outstanding results, possesses excellent communication and interpersonal skills, and has an exceptional eye for detail? If so, we want YOU to be a part of our team.
Thriving Business: Become a part of innovative projects within a thriving business environment.
Supportive Team: Work alongside a passionate and engaging team that values collaboration and excellence and who, like you, are passionate about delivering quality to our customers and at the same time meet project deadlines.
Learning Culture: We believe in encouraging every team member to reach new heights in their career. We provide the resources and opportunities to enhance your skills and knowledge. Afterall, one of our values is to evolve constantly.
Whether you are a seasoned professional with an in-depth knowledge of building services, commissioning and the construction industry, or someone who is eager to embark on a new journey into this field, we would love to hear from you!
Job Description:
The Assistant Commercial Manager will provide essential administrative, organisational, and coordination support to ensure the smooth delivery of commercial activities across the bid lifecycle and project execution in the EMEA region. Working closely with the Commercial Manager, finance, operations, and project teams, the role will help maintain commercial compliance, track financial documentation, and support the preparation of bids and proposals.
The role includes a strong focus on continuous improvement, proactively identifying, proposing, and trialling new ways of working to enhance efficiency, quality, and results. The Commercial Assistant will collaborate closely with Sygna’s Digital Innovation team to explore and implement improvements that benefit both the function and the wider organisation
This role is primarily office and site based, with regular travel to client offices and project sites in the UK and internationally. Hybrid working may be possible on occasion when there is no operational requirement to be physically present, but the role will involve being on-site whenever business needs dictate.
The position offers career growth potential, with the opportunity to develop commercial skills and progress into more senior roles within the commercial function.
■ Bid Support & Commercial Administration
Assist with compiling financial and commercial sections of bids in collaboration with the Commercial Manager.
Help prepare pricing matrices, ensuring data accuracy and proper formatting.
Support in raising and tracking commercial RFIs during the bid phase.
Maintain records of commercial assumptions, Scope of Work reviews, and supporting documentation.
■ Contract & Documentation Support
Assist in reviewing draft contracts and recording key commercial terms.
Help track and manage purchase orders, drawdown schedules, and variation trackers.
Maintain accurate and up-to-date commercial documentation in systems such as SharePoint and ERP.
■ Project Support & Financial Tracking
Support monthly client applications, ensuring required documentation is complete and submitted on time.
Help monitor payment certificates, outstanding invoices, and agreed financial changes.
Contribute to final account reconciliation by collating supporting evidence and records.
■ Governance & Process Compliance
Assist in ensuring commercial processes are followed in line with company governance and policies & procedures.
Help prepare documentation for gateway meetings, strategic debriefs, and client onboarding.
Maintain accurate records for audits and reporting purposes.
■ Collaboration & Team Support
Work closely with finance, operations, legal, and project delivery teams to share commercial updates.
Provide general administrative support to the Commercial Manager and wider commercial team.
Support the onboarding and training of new team members in commercial processes.
■ Continuous Improvement & Innovation:
Proactively identify and propose process improvements to enhance efficiency, quality, and win rates.
Trial and evaluate new methods, tools, and approaches to bid delivery.
Collaborate with the Digital Innovation team to explore and implement innovative solutions and digital enhancements for the bid process.
Desirable Skills & Experience:
Previous experience in a commercial, project administration, or finance support role is desirable.
Strong organisational skills with the ability to manage multiple priorities.
Good written and verbal communication skills for internal and client-facing interactions.
Competent in Microsoft Office Suite, with the ability to format and prepare professional documents.
Familiarity with systems such as SharePoint and other ERP/document control platforms is an advantage.
Numeracy skills with an understanding of basic financial principles.
High attention to detail, accuracy, and record-keeping.
A proactive approach to learning and developing within a commercial environment.
Sygna Methodology:
You will ensure that you present the company in a consistent manner, aligned to our brand values. You will ensure that all documentation (including bids and project submissions) will follow approved Sygna templates to ensure that we maintain the standards that our customers expect.
Benefits include but are not limited to:
Pension contributions of basic gross salary
Health insurance
Regular employee socials
Discretionary bonus scheme
Business travel insurance
25 days annual leave each calendar year (pro-rated from start date) plus bank holidays
Training and development opportunities
Interest-free travel loan
Cycle to work scheme
Working from home
Our clients trust us to ensure the highest standards are delivered and we are looking for people who have a can-do attitude and share our enthusiasm for exceeding customer expectations.
If that sounds like you then lets talk.
If this job is not quite right for you but you like Sygna as much as we do, then reach out to us too; We have ambitious plans, and you may be the perfect fit for the next stage of our adventure.
We offer a competitive remuneration package commensurate with qualifications and experience to the right candidate.
Note:
The general responsibilities listed herein above are not exhaustive and as such additional duties, which are related to this position in the Company, may be added to the above list at the discretion of the EMEA Managing Director as and when it is deemed necessary. Similarly, as the company grows, there should be an expectation that job roles will be refined over time, to accommodate collaboration with new and existing colleagues.
The schedule of delegated authority (SODA) applies to this role and shall always be adhered to without exception.
We are an equal opportunity employer and welcome applications from all qualified candidates. The information provided will be treated in strict confidence. Personal data collected will be used for recruitment purposes only.